Renting Tips

Renting Tips

All you need to know when renting with Peter Milling and Company!

Here is a summary of what you need to know before you sign your residential tenancy agreement.

Applying for your first rental property – what you need

Many applicants worry that because they cannot prove a rental history, they will not be able to rent a property.

At Peter Milling and Company our main concern is whether or not an applicant will be able to pay the rent on time and consistently, as well as their ability to take care of the property and comply with the terms and conditions of the lease.

The information you should supply will vary depending on your previous circumstances – for example, if you were previously living in student accommodation, you may wish to provide the details of the person who was in charge of managing the complex. If you previously owned your own home and have sold the property, the agent who handled the sale may be able to act as a reference for you. And if you are currently living with your parents, you will require personal references.

Examples of documentation you can provide that will help a property manager make these decisions include:

  • Verification of employment
  • Verification of income
  • Reference from employer or fellow staff member
  • Reference from neighbour/teacher/business person/doctor/accountant
  • Photo identification – driver’s licence/passport/student ID
  • Three personal references – these should not be from relatives
  • Last gas/electricity/phone bill or rates notice
  • Centre link Income Statements

The more you can supply the stronger your application will be!

Documents a tenant should receive before moving in:

The documentation required to be given to you at the time of the lease signing includes:

  • Copy of the residential tenancy agreement
  • Copy of the bond lodgement form
  • Original and copies of the condition report – to be checked, completed and signed, then returned to the office in the required time frame
  • Receipt for initial rent amount, lease fees and bond
  • Photocopy of all keys and remote controls (if any)
  • Emergency contact details of Property Manager
  • Emergency Contact Numbers for Tradesmen

What is a residential tenancy agreement?

A residential tenancy agreement is a legal binding written contract between you, as a tenant or resident and a property landlord, is also commonly called a lease.  This document should be given to the tenant before paying any money or being committed to the tenancy.  Make sure you read it carefully and ask any questions.

What goes into the Tenancy Agreement?

  • the name and address of the tenant, and the property manager/owner or provider
  • the dates when the agreement starts and ends (or state that the agreement is periodic)
  • details about how the tenant should pay the rent and how much rent is to be paid
  • details about what the tenant and the property manager/owner or provider can and cannot do, known as ‘standard terms’
  • any special terms (these should be agreed in advance, e.g. that dogs are allowed but must be kept outside or carpet cleaning)
  • The length and type of tenancy – either a fixed term agreement where the tenant agrees to rent the property for a fixed term such as 6 or 12 months or a periodic agreement when a tenant / resident lives there for an indefinite period
  • the amount of bond required
  • other conditions and rules.

What is a bond?

A bond is a separate payment to rent; it is money that acts as security for the landlord or owner in case you don’t meet the terms of your lease agreement.

At the end of your agreement if the property is in need of cleaning or repairs or if items need to be replaced the landlord may claim some or the entire bond amount paid in the beginning.

As the bond is a separate payment to the rent you cannot use any part of the bond as rent – so, when you are moving out, you cannot ask the landlord to keep your bond as final rent payment.

What is a condition report?

When you pay a bond, the Property Manager must prepare a condition report.  This includes a general condition of the property including fittings and fixtures.  It is important that you carefully check the condition report and make sure it includes all existing damage or issues with the property.  The Property Manager whilst completing the Ingoing condition report will take photos of everything noted. Including water meter, plants and gardens, smoke, interior and exterior walls and floors. The Property Manager will also check the water efficiency and if there is any leaks as well as checking all smoke alarms and light bulbs to ensure all are functioning correctly.

Legislation allows tenants a number of days to check the details completed by the agent/owner on the condition report, to confirm or disagree with those details.  As the condition report can be used as evidence if there is a dispute about who should pay for cleaning, damage or replacement of missing items at the end of the agreement – make sure you go over it thoroughly.

Areas where the tenant does not agree with what is stated on the condition report should be noted on the appropriate section of the document. You must complete the inspection report and return it to the agent/owner within Seven (7) das of the Lease Signing or the condition of the property is deemed to be accurate as at the agent’s completion.

Make sure both you and the landlord agree on the contents of the condition report before signing it.

Renting – routine inspection checklist

At Peter Milling and Company we conduct periodic inspections of the property every three (3) to ensure it is being well cared for and any maintenance issues are noted and addressed with the landlord. This inspection may include the following:

  • The property is being maintained in a clean and tidy condition.
  • The grounds are being maintained in a clean and tidy condition.
  • The property is not being damaged in any way.
  • There is no more than the number of people specified on the tenancy agreement living at the property.
  • No pets are housed at the property, unless otherwise agreed to.
  • Any maintenance issues identified can be attended to or have been noted and will be reported to the landlord.

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